Privacy policy

Last updated 21 October 2026

IMA Outreach Tracker is a private tool for students and coaches of the IMA Accelerator program. It tracks the outreach emails students send so they and their coaches can measure progress and learn what works. This page explains what it reads, why, who can see it, and how long it is kept.

What we access

• Your account: your name and email address from your IMA Accelerator members account, your coach and your timezone. There is no password: you sign in with Google or a one-time email code.
• Connected Google Workspace inboxes: with your permission, read-only access to Gmail (gmail.readonly). We store the outreach emails you send and the replies to them: sender, recipients, subject, date and text. When a contact (or a colleague at the same company) writes back as a new email rather than replying, we link it to the outreach it answers. We don't store other emails in your inbox.
• Your agreement: when you connect an inbox we record that you ticked the agreement below, the date, and which version of the wording you agreed to.

What you agree to when connecting an inbox

I give IMA Accelerator permission to read the outreach emails I send from this inbox and the replies to them, so my coaches can read them and track my progress; to analyse them, including with AI that runs on IMA's own servers, to learn what works across the program; and to export them for that purpose, including into AI tools that don't train on the data. Email addresses and phone numbers of the people I email are removed from exports made for AI tools. Emails from my inbox are never used to train AI models. I can withdraw this permission at any time by disconnecting the inbox, and ask for my data to be deleted. The inbox may be connected through Composio, a service that holds the Google connection for IMA and is used only to read these emails.

How we use it

• Count your outreach per day, including follow-ups, and show it on your dashboard, the program leaderboard and to coaches.
• Label each sent email as influencer or brand outreach, and each reply as interested, not interested, other or out of office, and record what happened to each email (for example “interested” or “no reply”). Labels are produced by Laya, an open-source AI model that runs on our own servers, so email text is not sent to any AI company.
• AI training: we never use emails from your inbox, or anything derived from them, to train or improve AI models. Laya is trained only on example emails we generate ourselves.
• Help coaches learn what works across the program: reply rates by email length, subject, timing, follow-ups and type, and reading the emails behind those numbers.
• Exclude emails that aren't outreach: Instantly warm-up emails, emails between your own inboxes, bounces and out-of-office replies.

We never send, delete, change or forward anything in your inbox. Gmail data is not sold, not used for advertising, and not used to train AI models. IMA Outreach Tracker's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Who can see it

• You see all of your own data.
• IMA Accelerator coaches can read your outreach emails and the replies, see your numbers, and analyse emails across the program, because you agreed to this when connecting your inbox. Every time a coach opens one of your emails it is recorded in an internal access log.
• Exports: coaches can export emails to study them, including with AI tools. Exports made for AI tools remove the email addresses and phone numbers of the people you emailed (company domains are kept). Every export is logged with who made it, when and what it contained. Exports may only be used in AI tools that don't train on the data (for example ChatGPT Team, Enterprise or API, or Claude for Work or API), never in free personal accounts.
• Other students see only your name and totals on the leaderboard.

Where it is stored and for how long

• Email text is kept in our database (Supabase, United States) for 90 days. After that it moves to a private, access-controlled archive on Google Cloud Storage (United States). Counts, labels and outcomes stay in the database.
• We keep emails while you are in the program and for as long as IMA Accelerator needs them to improve its coaching. You can ask us to delete your account and all your emails, including the archive, at any time.
• Google access tokens are encrypted, and access to data is restricted by role.
• Inboxes may be connected through Composio, a service that holds the Google connection for IMA. Our requests to read your emails pass through it; we use it only to read your outreach and replies, and disconnecting the inbox removes the connection.

Your choices

You can withdraw your permission at any time by disconnecting an inbox on the Inboxes page, which stops all access immediately; you can also remove access from your Google account settings. Emails already collected stay in your history unless you ask us to delete them. To get a copy of your data or have it deleted, contact your IMA Accelerator coach.

People you email

The influencers and brands you contact don't use this tool. We hold their name, email address and what they wrote only as part of your outreach history, use it only for coaching and analysis inside the program, and remove their contact details from exports made for AI tools. They can ask us to delete their data by contacting your IMA Accelerator coach.

Contact

Questions about this policy: your IMA Accelerator coach.